Register for the Congressional Clean Energy Expo and Policy Forum
There are two steps for exhibitors to register for the 2019 Congressional Clean Energy EXPO and Policy Forum:
Please remember to register once you have completed your payment. You'll find the registration form below the payment box.
Your registration will be incomplete without payment, which is processed separately from the registration.
A table space is $800. Two nonprofits (501(c)(3)s can share a table for $400 each.
There is a 10% discount before March 29, 2019.
If you prefer to pay by mail, please send your check or money order to:
Environmental and Energy Study Institute
Make checks payable to: Environmental and Energy Study Institute
Congressional Expo Coordinator
1. Exhibitor must be incorporated in the USA or have significant production/services presence in the USA and have commercially-available products and services that can be purchased now.
2. Exhibitor must have no outstanding “actions” against them from state attorney generals, federal or state tax agencies, and ethical sanctions imposed by any codes, standards, or industry associations.
3. Exhibitor must have professionally printed sales materials and product specification sheets.
4. Exhibitor must have actual office headquarters, employees, and customers, and have been in business for the last three years.
5. Exhibitor must have professional materials and actual products or pictures of their actual products, services, installations at their exhibit.
6. Exhibitor must be willing to comply the Expo's set-up and take-down rules.
The Energy and Environment Study Institute reserves the right to not accept submitted applications both for reasons of availability of space in the exhibit hall and appropriateness of proposed exhibits. Priority will be given to those registrants whose exhibits best demonstrate that specific renewable energy and/or energy efficiency technologies, businesses, and/or services are enhancing national security, stimulating the economy, and creating new jobs in different geographic regions of the country.
1. EXHIBITS CANNOT BE SHIPPED.
Exhibitors should not plan to ship any part of their exhibits either to the Capitol building (the shipment will not be accepted by the U.S. Capitol Police) or to our office (we lack the ability to transport anything to the exhibit hall).
We are not working with any firm to which you can ship your exhibit in advance or make arrangements with to set up your exhibit. Tightened security procedures at the U.S. Capitol made it very difficult for such firms to get into the exhibit hall and set up exhibits in a timely manner.
Please plan to bring your entire exhibit with you and make sure it can fit through the security screening machine, which is similar to the machines used to scan carry-on luggage at airports.
2. YOU CANNOT SET UP THE NIGHT BEFORE.
The U.S. Capitol Police does not allow unattended boxes, cases, exhibits, etc. to be left in the exhibit room overnight.
3. PLEASE PLAN TO HAVE YOUR EXHIBIT UP AND READY BY 9:00 AM.
The EXPO officially opens at 9:30 am on Thursday, July 11. We therefore request that all exhibitors ideally be fully set up at least 15 minutes beforehand. The House Rayburn Office Building officially opens to the public at 7:30 am. However, we may not have the exhibit halls' floors fully mapped and taped out as well as wired for electricity & set up for internet until about 8:00 am — so you are welcome to enter the building, but you may not be able to access your room until about 8:00 am.
4. PLEASE KEEP YOUR EXHIBIT UP UNTIL 3:30 PM.
As was noted on your Registration Form, you have committed to keep your exhibit up until the formal close of the EXPO at 3:30 pm.
5. THERE IS NO FORMAL LUNCH BREAK.
There is no formal lunch break during the EXPO and nothing in the form of boxed lunches is being provided. There is a cafeteria in the Rayburn House Office Building, and there are food trucks and restaurants nearby.
6. EXHIBIT SPACES ARE NOT SEPARATED BY WALLS OR DRAPES.
You will be allocated a section of the exhibit hall floor that measures 8′ x 4′. The individual spaces are not separated by any form of wall or post-and-drapes.
The majority of the spaces are in the center of the exhibit hall and, therefore, not alongside a real wall. Those spaces which are along an actual wall do not lend themselves to having anything hung from the walls (there are windows, drapes, or chandeliers that preclude this). The Rayburn Foyer and Gold Room have a very high ceiling (at least 25′ high) so it is not possible to hang anything from the ceiling.
If you have previously requested it, we will be providing exhibitors with a table (usually 6′ x 30″), a table cloth, chairs (1-4), electricity, and wireless internet access at no additional charge.
7. THE DEPTH OF EXHIBIT SPACES IS ONLY FOUR FEET.
We ask that you do your best to keep your exhibit within the confines of the space allocated to you — in particular, the depth of each booth or table space is only four feet. If you protrude beyond the four-foot limit, your exhibit will narrow the aisles, which themselves are rather narrow. The Foyer has three emergency exits in the back that need to be easily accessible – including to those in wheelchairs – so maintaining open space is mandatory.
8. BUILDING ACCESS CAN BE DIFFICULT.
The Rayburn Building has an entrance on Independence Ave, SE, and on South Capitol Street, SE.
Because the Rayburn Building is part of the U.S. Capitol Complex, security measures are tight and very strict.
All exhibit materials brought into the Rayburn Building must be passed through and scanned by one of the table-top x-ray machines placed at all entrances to the building.
The dimensions of the x-ray machine are 18″ x 22″.
This means that all exhibit materials must be able to fit through the x-ray machine. If you attempt to bring in an exhibit that cannot fit through the machine — either as a whole unit or in parts — you may not be allowed to bring it into the building.
Some exhibitors have been able to bring in larger exhibits that did not fit through the x-ray machines (such as an electric bike). U.S. Capitol Police checked them using hand-held scanners or did a visual inspection. In other instances, exhibitors were able to hand-carry outsized exhibit materials (not containing metal) through the metal detectors that visitors must pass through. Please note, however, that this is subject to the discretion of the officers on duty.
9. UNUSUAL OR POTENTIALLY DANGEROUS EXHIBIT MATERIALS.
Any exhibitor contemplating bringing in an exhibit that could raise concerns for the U.S. Capitol Police at the entrance is strongly advised to let us know well in advance.
DO NOT BRING in as part of your exhibit anything that could reasonably be seen as being explosive, usable as a weapon, or otherwise potentially dangerous.
Exhibits that include any liquids, batteries, fuel cells, motors, electronic devices (other than notebook computers or lights) could be of potential concern.
10. CANCELLATIONS & REFUNDS.
Any exhibitor who chooses to cancel their registration for the EXPO can receive a full or partial refund of their registration fee according to the following schedule:
|Before April 30, 2019||Full refund|
|May 1 – June 5, 2019||50% refund|
|After June 5, 2019||No refund|
About the Energy and Environment Study Institute
The Environmental and Energy Study Institute (EESI) is a 501(c)(3) non-profit organization dedicated to promoting environmentally sustainable societies. EESI believes meeting this goal requires transitions to social and economic patterns that sustain people, the environment and the natural resources upon which present and future generations depend.
EESI advances innovative policy solutions that set us on a cleaner, more secure and sustainable energy path.
EESI is governed by a diverse Board of Directors, including energy and environmental experts; business, academic, and non-profit executives; former Administration officials; and former Members of Congress from both parties. EESI's board is chaired by Jared Blum, former president of the Polyisocyanurate Insulation Manufacturers Association (PIMA).
EESI is also fortunate to have an Advisory Board, which includes government officials, academics, scientists, business executives, and nonprofit leaders.
For information about exhibiting & other questions, contact:
Congressional Expo Coordinator